Free builders quote and invoice template

A plain template for quotes, estimates and invoices that opens in Excel, Numbers or Google Sheets. Below it is a checklist of what every builder's quote should include.

What to put on a builder's quote

Your business: Name, address, phone, email, VAT number if registered
Client: Name and site address
Quote reference & date: e.g. PP-0001, with a 'valid until' date (30 days is common)
Scope of work: What you will do, in plain words, and what's not included
Materials: Each item, quantity and price
Labour: Days or hours, and your rate
Extras: Skip hire, waste removal, scaffolding, plant hire
Totals: Subtotal, VAT, total
Payment terms: Deposit, stage payments, when the balance is due
Acceptance: Client signature and date

Quote or estimate?

A quote is a fixed price for the work described. An estimate is your best guess and can change. Say clearly which one you're giving so there are no arguments later.

Turning the quote into an invoice

Use the same reference, add an invoice number and due date, take off any deposit already paid, and show the balance. If you work under CIS, show the labour and materials separately so the contractor deducts CIS from the labour only.

Skip the spreadsheet

Speak or type the job and the free AI quote builder works out materials and labour. Your client signs on their phone, and it turns into an invoice in one tap.

Try the AI quote builder About Pro Trade